Effective Date: 1 June 2025 | Last Updated: 21 July 2025 | Website: www.devstaff.ai | Contact: [email protected]
devstaff.ai ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy outlines how we collect, use, store, and protect your personal data in accordance with applicable privacy laws, including the General Data Protection Regulation (EU) 2016/679 ("GDPR").
1. Who We Are
devstaff.ai is a technology-enabled recruitment agency operating in Romania and serving clients globally. We use advanced AI workflows to optimize talent acquisition processes.
2. What Data We Collect
We may collect the following types of personal data:
For Clients:
- Full name, job title, company name
- Email address, phone number
- Business address
- Project and billing information
For Candidates:
- Full name, email, phone number
- CVs/resumes, LinkedIn profile URLs
- Employment history, education
- Skills, certifications, and salary expectations
- Interview and hiring data
- AI-generated insights
3. How We Collect Data
We collect personal data when:
- You fill out a form on our website
- You contact us via email or phone
- You engage with our services as a client or candidate
- You are referred to us by a third party
- We collect publicly available professional information (e.g., from LinkedIn)
4. How We Use Your Data
We use your data to:
- Provide and improve our recruiting services
- Match candidates with job opportunities
- Communicate with clients and candidates
- Analyze and optimize hiring workflows
- Manage contracts and billing
- Comply with legal obligations
5. Legal Basis for Processing
We process your personal data under one or more of the following legal bases:
- Your consent (e.g., when submitting a CV)
- Contractual necessity (e.g., to fulfill a service agreement)
- Legitimate interest (e.g., to identify and match talent)
- Legal compliance (e.g., tax, anti-fraud, or labor regulations)
6. Data Sharing
We do not sell your personal data. We may share data with:
- Clients (for candidate evaluations)
- Technology providers
- Third-party service providers (hosting, analytics, legal)
- Authorities if legally required
All third parties are bound by confidentiality and data protection agreements.
7. International Transfers
Some of our technology providers may operate outside the European Economic Area (EEA). When this occurs, we ensure that appropriate safeguards are in place (e.g., Standard Contractual Clauses) to protect your data.
8. Data Retention
- Candidates: We retain data for up to 24 months unless you request deletion.
- Clients: Data is retained as long as the business relationship exists, and for legal and tax purposes afterward.
9. Your Rights
Under the GDPR, you have the right to:
- Access your data
- Correct inaccurate data
- Request data deletion ("right to be forgotten")
- Restrict or object to processing
- Request data portability
- Withdraw consent at any time
To exercise your rights, email us at [email protected].
10. Cookies and Tracking
Our website may use cookies to improve user experience and track anonymous traffic data. You can manage cookie settings in your browser.
11. Security
We use industry-standard technical and organizational measures to protect your data, including:
- Encryption
- Access controls
- Secure servers
- Regular audits
12. Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on www.devstaff.ai with an updated "Last Updated" date.
Contact Us
If you have questions or concerns regarding this Privacy Policy, please contact:
[email protected]
www.devstaff.ai